HR Connection Blog Archive 2015

news_icon2015 UCF Benefits Fair

The UCF Benefits Fair will be held on Friday, October 30, from 9:00 a.m. – 2:00 p.m. in the Pegasus Ballroom at the Student Union.

Retirement, insurance, and other vendors will be available

  • An annual parking permit will be raffled off in addition to other prizes
  • Come learn about benefit changes taking place for the 2016 plan year
  • Learn about the many options available to eligible employees to make the best choices during Open Enrollment, which begins Monday, October 19 at 8:00 a.m. and ends Friday, November 6 at 6:00 p.m. Eastern Standard Time.

Please note:  Open Enrollment allows eligible employees the opportunity to make changes to their insurance and other benefit elections for the upcoming plan year. All changes will be effective January 1, 2016, and must be made through our insurance plan administrator, People First at https://peoplefirst.myflorida.com or call toll-free, 866-663-4735.

Employees who have not logged into People First within the past 90 days will need to update their password online. We recommend doing so prior to Open Enrollment, as there will be heavy traffic on the website.

For questions, please contact the UCF Benefits Section at 407-823-2771 or benefits@ucf.edu.

news_iconAnnual Benefits Open Enrollment

The state’s annual Open Enrollment period (the time of year when eligible state employees can change their insurance benefits options) begins on Monday, October 19 at 8 a.m. and ends Friday, November 6 at 6 p.m. EST

Questions can also be directed to benefits@ucf.edu or 407-823-2771.

news_iconNew Employee Orientation Moves to a Full Day

HR New Employee Orientation moved to a full day schedule beginning September 4, 2015.  It is offered from 8:30 a.m.-4:30 p.m. on a biweekly basis coinciding with pay day Fridays. Check the schedule for times and exceptions at http://hr.ucf.edu/training-constellationnewsletter/ or contact our Training section at od&training@ucf.edu.

We strongly encourage new employee attendance as orientation provides you the opportunity to receive your UCF Id card and address benefit/retirement questions in a timely manner with appropriate personnel on site.

news_iconSick Leave Pool Open Enrollment, September 1 – September 30

Interested in becoming a member of a UCF Sick Leave Pool?  The Sick Leave Pool open enrollment period is from September 1 – September 30. To be eligible for membership, applicants must be employed with UCF continuously for at least one year and have 64 hours of accrued sick leave as of the pay period ending September 10, 2015. New members are required to donate 16 hours of their sick leave (part-time employees will donate an amount proportionate to their FTE.)

USPS, A&P, and Faculty employees submit applications to Human Resources – Leave Administration via fax 407-823-1095 or email loaandworkcomp@ucf.edu. The application can be found on the Human Resources’ website in the A to Z index under Sick Leave Pool Open Enrollment Application.  Information on the two university Sick Leave Pool programs can be found in Regulation UCF-3.026  USPS Sick Leave Pool and in Regulation UCF-3.0261 Faculty and A&P Sick Leave Pool.  Open Enrollment information can be found on the Human Resources website at http://hr.ucf.edu/current-employees/leave-and-general-attendance-information/usps-sick-leave-pool/

For questions, contact HR Leave Administration at 407-823-2771 or email loaandworkcomp@ucf.edu.

news_iconNew Retirement Manager Tool

UCF Human Resources Benefits Section is pleased to introduce a new Web-based tool called Retirement Manager!

Retirement Manager is a convenient, secure, Web-based access point from which you can request in-service loan and hardship withdrawal requests from your voluntary 403(b) retirement plan accounts with UCF. This can be done anytime and anywhere, 24 hours a day, seven days a week. The Retirement Manager website will be available on Human Resources Retirement Page in the Loans & Hardships section on September 7, 2015.

You can use the Retirement Manager site to request a Distribution Eligibility Certificate for the following transactions:

  • Loan
  • Hardship Distribution
  • Read educational articles on a range of financial planning topics
  • Calculate what you will need to stay on track for retirement with easy-to-use financial calculators

UCF Employees have voluntary 403(b) accounts through specific companies. These voluntary 403(b) accounts do not include the employer-funded, or State retirement plans such as FRS Pension, FRS Investment or State University System Optional Retirement Program (SUSORP).

Employees can open voluntary 403(b) accounts at any time with one of the following companies found on the Human Resources Retirement Page, and it is only the employee themselves who elect to contribute to the plan out of their paycheck. If you have additional questions, please contact benefits@ucf.edu or 407-823-2771.

news_iconOrlando Sentinel Top 100 Employers for Working Families Award

The Orlando Sentinel honored UCF along with 99 other central Florida employers as being identified as the Top 100 companies for working families during a celebration luncheon held at the JW Marriott Orlando, Grande Lakes on August 7, 2015.  Shelia Daniels, Interim Associate Vice President for Human Resources and Chief HR Officer along with members from the university community were on hand to accept the award.  For more information on the award please visit http://www.orlandosentinel.com/about/top-100/

news_icon2016 Prudential Productivity Awards

In 1989 Florida TaxWatch and two of its co-founders, J.E. Davis and A.D. Davis (owners and cofounders of Winn Dixie Stores, Inc.) created an awards program that would inspire, reward and recognize enterprising state employees for their innovative and cost- saving accomplishments.

The Davis brothers’ common sense vision of taking personal responsibility for redefining productive government has inspired state government employees to strive for excellence. Prudential, recognizing the benefits of such an incentive for all Florida residents, began supporting the recognition awards in 1993, and over a decade ago became the title sponsor, breathing new life and expansion into the program, which has been a core function of Florida TaxWatch since the program’s inception.

Thanks to the Davis brothers, Florida TaxWatch, and Prudential over 15,000 nominations have been submitted since 1989 totaling 9 billion in cost savings, cost avoidances and added value to the lives of Florida’s residents and visitors. All the information is located:  http://ppa.floridataxwatch.org/

The 2016 Timeline:

August 17  Online nominations open

October 7  System closes to new nominations at 5pm

April / May 2016  2016 Winners Announced

Please email od&training@ucf.edu if you have any questions.

news_iconAnnouncing UCF lyndaCampus

UCF lyndaCampus provides access to over 3500+ quality instructional videos and exercises. Instructed by accomplished teachers and recognized industry experts, UCF lyndaCampus is a high-quality resource for UCF faculty, staff and students looking to develop or enhance skills in Adobe Creative Suite, Microsoft Office, Design, Project Management, Social Media and more. Available across multiple platforms 24×7.

It is free for all active students and faculty at UCF through the technology fee and only $50 a year for staff. Staff can use ID Transfer for the license fee.

For more information:  UCF lyndaCampus

news_iconCollege Bound 101 Save the Date

 Are you interested in returning or going to college for the first time, and/or begin a graduate program?   Are you a supervisor that needs additional tools to pass on to your supervisees regarding continuing their education?  Then this session is on target for you.  The College Bound 101 Committee was formed in collaboration with Human Resources and the Leadership Enhancement Program (LEP) to help answer questions you might have about this sometimes daunting topic.

On October 5th  we are offering a free seminar at the UCF Partnership Building II, from 1p.m. to 4p.m.  Speakers from UCF Admissions, UCF Graduate Admissions and Valencia – Direct Connect will present on three different tracks.

We will also have vendors tabling from 1p.m. to 4p.m. to assist with questions regarding programs to apply to, test preparation, and available resources.  Sessions will repeat morning and afternoon.

news_iconNew Benefits Enrollment Lab

The UCF Human Resources Benefits Section now offers a bi-weekly insurance and retirement enrollment lab to assist employees in completing their insurance or retirement enrollments. During these one-on-one sessions, key features of the benefit plans can be compared and issues can be addressed, which need to be considered when making election decisions. The enrollment lab will be held every other Tuesday from 2:00 PM to 4:30 PM in the Human Resources Training Room. Sessions are available by appointment only, so please call or email the Benefits section at 407-823-0559 or benefits@ucf.edu.

news_iconMay & June Payroll Reminders

Upcoming Memorial Day Holiday May 25

The university will be closed on Monday, May 25, in observance of the Memorial Day holiday.   In order to be paid for the holiday, eligible employees must be in pay status (working or using paid leave) for 50% of their last scheduled workday prior to the holiday.  Eligible full-time employees will receive a maximum of 8 hours for the holiday, regardless of the number of hours or days which constitute their workday or workweek.   Please contact Payroll Services at payroll@ucf.edu if you have questions.

Personal Holiday Reminder: Use it by June 30 or Lose it

Full-time USPS Non-Exempt employees are entitled to one 8- hour Personal Holiday (PH) each Fiscal Year. Part-time USPS Non-Exempt employees receive Personal Holiday hours calculated proportionally to their FTE status. This PH is credited to eligible employees on July 1st of every fiscal year and it must be used by June 30 of that fiscal year.

12 Month Payment Option for 9-month Faculty: Elect by June 30

The Open Enrollment for the Academic year 2015-2016 is currently open and will end on June 30, 2015.   Eligible 9-month faculty may elect to use this feature and set aside specific dollar amounts over 11 Fall pay checks and 8 Spring pay checks which would be held by Payroll Services until the following summer at which time,  the accumulated balance will be paid back to the employee over 5 equal paychecks.  This option, if elected, provides the faculty member with some summer pay in the event they may not receive a summer supplemental agreement.

For more information,  please visit the HR Website under General Payroll Information, Twelve Month Faculty Option here: http://hr.ucf.edu/current-employees/pay-practices-information/

news_iconEmployee Tuition Waivers and Taxation

Section 127 of the Internal Revenue Code affords employees up to $5,250 in tax-free educational benefits for graduate level and higher coursework.   This portion of the code has been made permanent.   Please be advised that the value of the benefit in excess of $5,250 will be taxed at the supplemental tax rate (25%) for federal withholding, plus the appropriate Social Security and Medicare tax rates.   Those taxes will be deducted from your paycheck(s) and be included on your Form W-2. Please contact Payroll Services at payroll@ucf.edu if you have questions.

news_icon Nominate your coworker for The Gabor A&P Excellence Award by May 20!

The Gabor A&P Excellence Award, which is sponsored by The GABOR Agency, was established to recognize and reward the outstanding job performance of a selected Administrative & Professional (A&P) employee. The honoree, selected annually, will be announced during the Annual Employee Awards Program.

To nominate an employee, please complete and submit a Gabor A&P Excellence Award Nomination.

For nominee criteria and more information see the Gabor A&P Excellence Award page.

For questions regarding the awards program or Gabor Award, please contact Patty Farris in OD & Training-Human Resources at (407) 823-0440 or OD&Training@ucf.edu.

news_icon Open Enrollment for Disability Insurance Ends May 1

The Gabor Agency’s special enrollment period for group disability insurance will end Friday, May 1. Group disability insurance is available on a guaranteed-issue basis (no medical exam required or health questions asked) to full-time employees not currently participating in the Group Disability Plan, with the exception of OPS. This insurance is underwritten by Standard Insurance Co., and premiums are deducted through payroll.  The disability benefit replaces 60 percent of your income (up to $15,000/month) if you become disabled.

Questions may be directed to benefits@ucf.edu or 407-823-2771. Contact The Gabor Agency at 800-330-6115 for more details and to apply.

news_icon Retirement & Investment Series

The Human Resources Benefits Section will host the annual UCF Retirement & Investment Series on select dates in April. There are scheduled workshops designed for everyone–from new employees to those preparing to retire.
Presentations include:

  • Nearing retirement in the Florida Retirement System
  • Retiring from UCF; cash and debt management
  • Investing basics for retirees
  • Making sense of investing
  • Understanding your credit score
  • Social Security and Medicare

To conclude the series, there will be a half-day enrollment fair on April 29.  Employees will be able to meet with investment company representatives, gather information and enroll in the various voluntary retirement plans offered to UCF employees.

All sessions will be held in the Human Resources Training Room at3280 Progress Drive Suite 100.

The workshops are available for enrollment via myUCF Employee Self-Service, Learning and Development link at https://my.ucf.edu/

 news_iconIt’s That Time of the Year…

It’s that time of the year when W-2s are available electronically in Employee Self Service.  Please have employees access Employee Self Service to either print the form or request a paper duplicate copy.  In Employee Self Service, employees may still consent to receiving their W-2 electronically and print the W-2 immediately, or they may request a paper duplicate form.  Duplicate W-2 requests are not honored until after February 15th and are processed within 5-10 business days.

If employees are having issues with Employee Self Service and printing their W-2, here are some helpful tips:

  • Employee Self Service works best with Internet Explorer 10 Compatibility Mode (or older).   Google Chrome and Mozilla Firefox are also supported.
  • Employees may need to clear their cache. Basically this is just clearing their browser history and will help to re-set Employee Self Service.
  • Make sure all pop-up blockers are turned off.
    • If they are still having issues, send an email to HRIS@ucf.edu.

news_icon New Faculty Hiring Project

The Recruitment Department is currently working with the Academic Affairs Administration to facilitate with the recruitment of the largest hiring initiative the University of Central Florida has ever had. We are excited to be a part of this initiative and partner with the departments with posting their positions on different  job boards such as Careerbuilder, Inside HigherEd and Chronicle of Higher Education to name a few.

Hiring new faculty will not only increase the faculty to student ratio but it would also introduce new research contracts that will contribute to the expansion of knowledge that our university of known for.  These projects will continue to be attractive to the already 60,000 full-time and part-time students that attend our university. If you are interested in applying to one of these positions, please apply on our website at www.jobswithucf.com.