Payroll Services

Pay and Tax Statements

The University of Central Florida operates on a bi-weekly payroll cycle. The work week begins on Friday and ends two weeks later, on Thursday.  An up to date Payroll Schedule can be found in Workday.

UCF Regulation 3.039 requires mandatory participation in the direct deposit program as a condition of employment. Therefore, all employees, except undergraduate work study students, are required to establish direct deposit as a condition of employment. Employees who are unable to establish banking relationships, by special arrangement with Addition Financial, Bank of America, Fairwinds Credit Union and Truist Bank, will be allowed to establish a limited banking relationship with no associated fees within limits set by each financial institution. Employees who consider their circumstances to be special may request an exemption by submitting a written request detailing the specific reason(s) for the exemption to the Director of Human Resources. The employee will not be required to establish direct deposit while the request for exemption is under review. The employee will have thirty days to establish direct deposit if the Director of Human Resources denies the request for exemption.

Failure to enroll in the direct deposit program or failure to obtain an approved exemption means the employee has not met a condition of his or her employment.

A savings or checking account at a financial institution (based in the United States) is all that is required for direct deposit. Commercial banks and credit unions are considered financial institutions. Some commercial banks offer free or reduced cost accounts with the use of direct deposit. You are encouraged to check with various financial institutions during the selection process. Human Resources has established business relationships with Bank of America, Additions Financial Credit Union, Fairwinds Credit Union and Truist Bank to ensure that all UCF employees will be able to open some type of account, regardless of credit history.

Employees who receive their payroll via direct deposit at a U.S. bank and then have the entire payroll amount forwarded to a bank in another country should advise Payroll Services. There are formatting requirements for these transactions that the university needs to follow. It will not impact your paycheck.

Workday’s Benefits and Pay menu option allows employees to view their current elections, and/or make changes at their convenience. A guide has been provided for accessing your payslip via the Job Aid Manage Employee Payroll Options. The following can be viewed and/or updated by employees using the Pay application:

• View & Print Payslips
• Earnings/Deduction history
• Option to Update Payment Elections (Direct Deposit)
• Change W-4 Withholding Elections (W-4 Tax Information)
• Option to update Tax Form Printing Option (W-2 online consent)
• Option to download and view past year’s W-2’s

Employees who receive an actual payroll check (not direct deposit) will be notified by Payroll Services via email when the check is available and with instructions on how to visit Human Resources on or after payday with photo identification to pick up their paycheck.

If for some reason the employee is unable to pick up his or her paycheck, a designated person may be allowed to pick up the paycheck by following the proper procedure. The Authorization for Picking-Up Paychecks Form must be completed and submitted to Payroll Services the day the paycheck is picked up. Photo identification must also be available.

Earnings statements for any pay period prior to December 31, 2003 must be requested from the Bureau of State Payrolls. You may contact the Employee Records Section by calling (850) 413-5513 or via email at BOSPemployeerecords@myfloridacfo.com. Earnings statements for the years 2004-present can be requested via Administrative Hub powered by Team Dynamix.

Please note that after May 16, 2025, when you log into the myUCF Portal (my.ucf.edu), the link to Employee Self-Service will no longer be available. The items that were previously available in self-service (training summary, compensation history, and W-2 information, etc.) are now located as follows:

Please review paycheck information carefully and contact Payroll Services at (407) 823-2771 or payroll@ucf.edu, or create a Help Case in Workday if you have any questions.

Duplicate W-2 form Prequest Processing

Employees who have consented to receive their W-2 electronically can retrieve the tax years 2022 through the most recent year, independently, in Workday.

Duplicates for tax years 2004 – to current may be requested via Administrative Hub powered by Team Dynamix.  There are separate request links for former and current employees.

Duplicates for tax years prior to 2004 must be requested from the Bureau of State Payrolls. For more information visit the HR website.

Employees who have not consented to receive their W-2 electronic only can request a copy via Administrative Hub powered by Team Dynamix.

W-2 Process Schedule

As a benefit, UCF offers employees the ability to access an electronic version of their W-2 via Workday. To ensure a seamless experience, there are several key dates as part of this process.