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FAQs: Voluntary Survey on Disability and Veteran Status

Why is the University of Central Florida asking employees to designate their veteran and/or disability status online in Workday?

University of Central Florida is a federal government contractor and as a recipient of federal funding (funding for research, student loans, etc.), UCF is required to collect and report information on its applicants and employees to assess its affirmative action efforts.

Where do I designate my veteran and/or disability status?

Employees can designate their veteran and/or disability status in Workday. Please refer to the Modify Personal Information knowledge article for steps.

What is the difference between ‘I am NOT a protected veteran’ and ‘I am NOT a veteran’?

A “Protected Veteran” is somebody who has served in the Armed forces and qualifies for one of the following classifications of Disabled Veteran, Recently Separated Veteran, Active Duty Wartime or Campaign Badge Veteran, or Armed Forces Service Veteran.

If you have never served in the Armed Forces, you are not a “Protected Veteran”, and should choose the option ‘I am NOT a veteran’.

Who has access to the veteran and disability information that I provide?

The veteran and disability information is considered confidential employee information and is used for evaluation and reporting purposes only. A limited number of administrators such as human resource managers and senior managers have access to this information.

How is the veteran and disability information used?

UCF is required by the government to conduct various analyses of its workforce and to develop an Affirmative Action Plan. UCF conducts an annual analysis of the utilization of women, minorities, veterans and individuals with disabilities in its workforce, as well as an analysis of the personnel actions that have taken place during the year, such as hires, promotions and terminations. This information assists UCF in identifying potential barriers to equal employment opportunities, especially with respect to women, minorities, veterans and individuals with disabilities.

What if I wish to decline to provide this information?

A designation option to “decline to state” is provided, and submission of veteran and disability information is voluntary. Declining to provide it will not subject you to any adverse treatment. We hope that employees who do not wish to share this information will still login to Workday and designate, because doing so still helps the university comply with reporting requirements.

Why should I designate if I am not a veteran and/or do not have a disability?

As a federal contractor, UCF must demonstrate its good faith efforts to collect this data to assess its affirmative action efforts.

Can my veteran and/or disability information be used in making employment decision(s)?

No, the veteran and disability information you provide is confidential employee information and will not be used as the basis for any employment decision(s) affecting you.

Will I be able to change my veteran and/or disability information?

Yes, you can change it at any time in Workday if your status changes.

Do I need to complete the designation if I already provided the information when I applied to a job and/or was hired?

Yes, please review and designate your current status to ensure that UCF has your most current information.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition. The federal government has broadened conditions that may be considered a disability. The online form to designate disability status in Workday includes a broad list of physical and mental conditions that may be considered a disability under the Americans with Disabilities Act (ADA).

If you have any questions, please contact kNEXT at 407-823-6398 or create a Workday Help Case, Case Type: Other-HR.