Important Update for New Employees
New Employee Orientation
Effective with the launch of Workday on July 1, 2022, new (line) hires must enroll in a New Employee Orientation (NEO) session on their first day of work. You should select the NEO session closest to your start date.
IMPORTANT! If the closest orientation date falls after the beginning of the next month (e.g., your start date is September 28 and the closest NEO date is October 7) and you would like your medical benefits to be effective on the first of the month following your start date (e.g., October 1), please contact benefits@ucf.edu to arrange a one-on-one benefits appointment as soon as possible. While the HR Business Center (HRBC) is not required to select a NEO date on behalf of the employee, the HRBC can assist you in self-enrolling by guiding you through the Workday Learning Catalog and showing you where to select an available session on or after your hire date. Note that employees must be active in Workday to access this functionality.
New Employee Orientation is provided face-to-face in University Tower, 12201 Research Parkway, Room 211. A parking permit is required at all UCF locations. New hires are eligible for a two-week parking pass from Parking Services by visiting the Visitor and Parking Information Center and providing a note from their supervisor on UCF letterhead with their name and start date. Alternatively, a virtual daily permit can be purchased online.
Orientation is held every payday Friday with additional dates in August to accommodate new faculty hiring. Each face-to-face session runs from 8:30 a.m. -3:00 p.m. See the face-to-face agenda here. Participants may arrive between 8:00 and 8:30 if they would like to have their UCF ID Card photo taken.
Note: To accommodate the volume of incoming faculty, the August 2023 sessions will be held virtually via Zoom in a four-hour format. Sessions are scheduled on August 11, 16, 18, and 25.
New Employee Information
The Office of Human Resources welcomes you to the University of Central Florida!
We are delighted that you have chosen to become a part of a dynamic team of individuals who are committed to excellence. We sincerely hope that your employment experiences with the University will be pleasant and rewarding. To ensure a smooth process for new employee sign-in and enrollment in benefits, please carefully read the following information from our HR Payroll and HR Benefits Sections regarding the completion of payroll documents and the New Employee Orientation schedule. If you have any questions regarding this information, please feel free to contact HR at (407) 823-2771.
Relocation Resources
Orlando Economic Partnership publishes a helpful website for people relocating to the area which includes neighborhood and school information and a cost-of-living comparison tool. Orlando Relocation Magazine’s ebook has valuable information on communities, house-hunting, reference guides and more.
New Employee Orientation
New Employee Orientation provides an overview of UCF’s culture and mission, as well as information on payroll and benefits. Important policies and procedures are discussed, and various support resources available to UCF employees are presented.
OPS Employees: You are not required to attend an in-person orientation. Information regarding the OPS Benefits Orientation Webcourse will be emailed to you from benefits@ucf.edu.
Mandatory Training for All New Employees
New employees (regardless of job classification) are required to successfully complete seven online courses. On their first day of work, new employees will receive a Workday notification with instructions for enrolling in and completing the training.
The courses listed below must be completed within the first week of the employee’s start date.
- UCF Actions to Prevent and Correct Discrimination
- UCF Employee Code of Conduct/Speak Up! Whistleblower Training
- Fraud Awareness
- FERPA
The following courses must be completed within the first thirty (30) days of the employee’s start date.
- Information Security Awareness
- Potential Conflicts – Florida Code of Ethics for Public Officers and Employees
- Kognito at-risk for Faculty and Staff
Direct Deposit
Participation in the direct deposit program is a mandatory condition of employment. If an employee fails to participate, or fails to obtain an approved exemption from participation, then employee has not met a condition of his/her employment, and may be subject to progressive action up to, and including, termination. If you do not have a bank account established and are interested in information regarding accounts through Bank of America, SunTrust Bank, Fairwinds Federal Credit Union and/or Addition Financial, their contact information is as follows:
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Bank of America |
11800 Research Parkway Orlando, FL 32826 (407) 208-0380 |
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SunTrust Bank |
1751 N. Alafaya Trail Orlando, FL 32826 (407) 867-6599 |
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Fairwinds FCU (campus) |
Across From UCF Bookstore, John T. Washington Center Orlando, FL 32816 (407) 823-1020 |
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Addition Financial (campus) |
Across From UCF Bookstore, John T. Washington Center Orlando, FL 32816 (407) 896-9411 |
Paycheck Information
Assuming that all required new hire paperwork is submitted by the established deadlines, employees will be paid in accordance with the biweekly payroll check dates.
Social Security Number
Please review the following document for a listing of the types of scenarios under which UCF will collect and use Social Security Numbers: Notice of SSN Usage.
New Faculty Orientation Information
New Faculty Orientation – In addition to the New Employee Orientation provided by HR, new faculty are required to attend New Faculty Orientation (NFO). NFO is held on the Orlando campus at the Alumni Center. New faculty receive an invitation via email to attend with all relevant information. It’s held twice a year, in August and January, hosted by Faculty Excellence. For any questions, please email facultyexcellence@ucf.edu.
Benefits Information
Employee Benefits Guide – The Employee Benefits Guide should be used in conjunction with New Employee Orientation, where you will learn about the available plans, how to enroll and other important information. As a new employee, it is extremely important to attend New Employee Orientation to gain a full understanding of all insurance/retirement plans and the pertinent information, as this guide is only a condensed overview.
Insurance Coverage – Review the available Insurance to see what plan works best for you. New Employees must enroll through the insurance administrator, People First (link to PF website https://peoplefirst.myflorida.com or contact via phone 1-866-663-4735), within 60 days from their date of hire. If you do not enroll within your new employee election period, you may do so during Open Enrollment, which takes place each fall from September to October. All Open Enrollment elections are effective January of the following calendar year.
Retirement Plans – Review the available Retirement plans to see what plan works best for you. New employees must submit enrollment forms to Human Resources by the deadlines listed in the New Employee Benefit Guide. Your position also determines what plans you are eligible for.
For further information regarding Benefits, please contact the Benefits Section at (407) 823-2771 or by email at benefits@ucf.edu.