The PeopleSoft payroll module is a decentralized payroll system that allows departments to process and make adjustments to employee’s hours worked, record overtime, and process any leave or compensatory time used during the certifying pay period. Two people are involved in the payroll process, the processor and the authorizer. The processor is responsible for entering certification hours and recording the appropriate leave transactions for the pay period. The authorizer is responsible for reviewing each transaction entered by the processor for accuracy, and approving the payroll.
New payroll processors and authorizers must complete an online training webcourse based on the user role that is needed. Each webcourse contains detailed payroll information and assessments that must be passed with a100% score to unlock the next sequential chapter. After webcourse completion, the HR Security Request eForm must be completed and go through the appropriate approval process. Please refer to the Initiating a Security Request Document for instructions on how to access and complete the eForm. The person initiating the security request should monitor when the security role has been granted and inform the employee of their new role.
To register for the Payroll Processor (PER052) or Authorizer Webcourse (PER053):
- Sign on to the portal at www.my.ucf.edu.
- Navigate to: Employee Self Service > Learning & Development > Request Training Enrollment
- Search by “Date” and select the course from the listing.
- You will get a confirmation e-mail once registration is complete.
Please note that access to the course is granted immediately upon registering.
To access the course once you have registered:
- Sign into the myUCF Portal www.my.ucf.edu.
- Click on the Online Course Tools tab at the top of the page.
- Select the course link to get started.
The Time Processor Manual, Time Approval Manual, and The Workers’ Compensation PeopleSoft Procedure Manual, which provide valuable information for processors and authorizers, are available on the HRIS website.