Employees may update specific information relating to their record via the MyUCF portal or the appropriate HR forms. Below is a description of the procedures that an employee may follow to update their record. Please note that these forms are also completed when employees are originally hired, as part of the New Employee Sign-In Procedures.

Personal Information

Employees may use the MyUCF portal to update specific personal information in which HR uses for statistical and emergency purposes. Employees may update their mailing address, phone number, email address, marital status, ethnicity, or emergency contact information. Employees navigate to the MyUCF portal and sign in (if employees do not know or remember their sign-in information, click "What are my PID and NID?"). Once signed into the portal, employees navigate to Employee Self Service - Personal Information. Updates via the MyUCF portal are effective immediately.

Employees may also submit an updated Personal Data Sheet to update the same information as they would through the MyUCF portal. Additionally, employees may update their home address and name via the Personal Data Sheet. Please note that name changes also require a copy of the employee's Social Security Card that reflects the new name. Once received by HR, updates via the Personal Data Sheet are effective within three to five business days.

Tax Information

Employees may use the MyUCF portal to update their tax withholding information. Employees may update their marital status, allowances, tax withholdings, and exemption status. Employees navigate to the MyUCF portal and sign-in (if employees do not know or remember their sign-in information, click "What are my PID and NID?"). Once signed into the portal, employees navigate to Employee Self Service - Payroll and Compensation - W-4 Tax Information. Updates via the MyUCF portal are effective based on the current HR-Payroll cycle. For questions, please contact HR-Payroll.

Employees may also submit an updated W-4 form to update the same information as they would through the MyUCF portal. Updates via the W-4 form are effective based on the current HR-Payroll cycle. For questions, please contact HR-Payroll.

Direct Deposit Information

Employees may use the MyUCF portal to update their direct deposit information. Employees navigate to the MyUCF portal and sign in (if employees do not know or remember their sign-in information, click "What are my PID and NID?"). Once signed into the portal, employees navigate to Employee Self Service - Payroll and Compensation - Direct Deposit. Please note that the employee's banking information must be exactly correct, as invalid banking information may take up to three (3) business days for the money to be returned to UCF. Updates via the MyUCF portal are effective based on the current HR-Payroll cycle. For questions, please contact HR-Payroll.

Employees may also submit an updated Direct Deposit Form to update their accouting information. If an employee is changing their checking account information, a voided check must also be submitted. Updates via the MyUCF portal are effective based on the current HR-Payroll cycle. For questions, please contact HR-Payroll.

Note: Departments must adhere to the deadlines for submitting ePAFs and sign-in paperwork as indicated on the Payroll Schedule. It is the department’s responsibility to check the status of ePAFs and sign-in paperwork to ensure that all paperwork is received and approved in a timely manner.

If you have questions regarding this information, please contact the Records section at (407) 823-2772.

Note: Most of the forms on this site are in PDF format, unless otherwise indicated, and require Adobe's Acrobat Reader, which you can obtain from the following link: