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Any employee who is out more than 10 days for a medical reason must apply for a leave of absence. A n employee may request a medical leave of absence for his or her own illness, or for the serious illness of a family member. Medical leaves are granted in 90 day increments.
A medical leave may be eligible for Family and Medical Leave Act protection if an employee meets the requirements below:
- Faculty, A&P, USPS, and OPS employees must be employed for at least twelve (12) months (these need not be consecutive months).
- In addition the employee must have worked at least 1250 hours in the twelve (12) month period immediately preceding the Leave Request.
If the employee meets both of the above requirements the employee is eligible, upon request, for twelve (12) weeks of unpaid Medical Leave under the provisions of the Family and Medical Leave Act (FMLA).
Approved leave under the Family Medical Leave Act is a reason
to extend an employee's tenure clock. Faculty members
interested in considering a tenure clock extension should contact
Faculty Affairs at 407-823-1113 to discuss the reasons and the procedure.
Click here for frequently asked questions regarding the Family Medical Leave Act.
Both the “Medical Leave Request Form” and the accompanying “Certificate of Health Care Provider Form” must be completed and delivered to the employee’s supervisor for departmental signature. An employee who prefers that their medical information remain confidential may send the Certification of Health Care Provider form directly to Human Resources.
Prior to returning to work, an employee who is out on Medical Leave, due to his/her own injury or illness, must complete and return to his/her supervisor an Intent to Return to Work and Medical Release Form that states that s/he is able to return to work. The employee’s physician must complete the Medical Release Section of the Form.
In addition to a full Medical Leave of Absence, Medical Leave may be granted as follows:
An Intermittent Medical Leave of Absence :
The employee is working and may take time off intermittently for specific medical reasons confirmed by a health care worker. The employee may take time off periodically for one or more hours, or for up to ten (10) days. They must submit a Leave and Pay Exceptions Report (LAPER) to document the usage of accrued Sick Leave, Annual Leave, Compensatory Leave, and/or Leave Without Pay when s/he is not at work. It is the department's responsibility to track the hours via the FMLA Log form.FMLA hours used cannot be made up and must be recorded and deducted from entitlement.
A Reduced Work Schedule Medical leave of Absence:
The employee is working less than his/her normal work schedule. The employee’s proposed work schedule must be attached to the leave request form and approved by their department. If a USPS employee is maintaining a reduced work schedule, he/she must submit a Timesheet to document the hours worked, and a Leave and Pay Exceptions Report (LAPER) to document the usage of accrued Sick Leave, Annual Leave, Compensatory Leave, hours granted from the Sick Leave Pool, or Leave Without Pay when s/he is not at work.
If an A&P or Faculty employee is maintaining a reduced work schedule, s/he must submit a Leave and Pay Exceptions Report (LAPER) to document the usage of accrued Sick Leave, Annual Leave, Compensatory Leave, hours granted from the Sick Leave Pool, or Leave Without Pay (LWO) when s/he is not at work.
When an employee is temporarily changed to a reduced work schedule, the department may submit an ePAF to reduce the employee’s standard work hours.
Please click Sick Leave or Annual Leave for additional information on the use of accrued leave while on an approved medical leave of absence.
Forms required for Medical Leave
Medical
Leave Request Form
Certification
of Health Care Provider for Employee’s Serious Health Condition
Certification
of Health Care Provider for Family Member’s Serious Health
Condition
Intent
to Return to Work and Medical Release
Domestic
Partner Declaration and Partnership Certification
Click here for frequently asked questions regarding the Family Medical Leave Act (FMLA). For additional information on the Family Medical Leave Act ( FMLA) click here .
For specific information related to Faculty employees, refer to Article 17 of the UFF Collective Bargaining Agreement .
Military Family Medical Leave
An employee entitled to leave under the FMLA is entitled to a special leave entitlement that permits the employee to take up to 26 weeks of leave to care for a covered service member during a single 12 month period. A covered servicemen is a current member of the Armed Forces, including a member of National Guard or Reserves, who has a serious injury or illness incurred in the line of duty on active duty that may render the service member medically unfit to perform his or her duties for which the service member is undergoing medical treatment, recuperation, or therapy, or is in outpatient status; or is on the temporary disability retired list.
During Military Family Medical Leave for a qualifying exigency the leave is without pay. The leave may be with pay when the employee uses accrued annual or compensatory leave. In accordance to UCF Sick Leave provisions, sick leave may be used when the sick or injured person is a spouse, grandparent, parent, bother, sister , child, or grandchild.
Medical Leave Request Form
Certification for Serious Injury or Illness of Covered Service Member Form
Military Family Leave
Employees who have been employed with the University for one year and have worked 1250 hours in the 12 month period prior to requesting leave who have a spouse, son, daughter, or parent on active duty or call to active duty status in the national Guard or Reserves in support of a contingency operation may use their 12 week Family Medical Leave Act entitlement to address certain qualifying exigencies. Qualifying exigencies may include attending certain military events, arranging for alternative childcare, addressing certain financial and legal arrangements, attending certain counseling sessions, and attending post-deployment reintegration briefings.
During Military Family Leave for a qualifying exigency the leave is without pay. The leave may be with pay when the employee used accrued annual or compensatory leave.
Leave of Absence Request - Military
Certification of Qualifying Exigency for Military Family Leave
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Last modified: 2 February 2012
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