1. Definition
2. Eligibility
3. General Provisions

I. Policy Provisions:

1. Definition
   Shift differential pay (SDP) is one of the various pay additives provided to employees who are in SDP-designated positions (i.e., positions designated by an appropriate vice president for shift differential pay). A pay additive is a specific dollar amount or percentage provided to employees in addition to their base rate of pay and is not considered a permanent pay increase.
   
2. Eligibility for Shift Differential Pay (SDP)

   1. SDP-designated positions within a division are determined at the discretion of the appropriate vice president. Full-time and part-time exempt and nonexempt USPS and nonexempt casual/temporary OPS employees in SDP-designated positions are eligible for this pay additive. A vice president's approval of a SDP for a certain employee within a specific work unit or department does not constitute the approval of an SDP for other employees who are in similar positions.
   2. Eligible employees who work at least 4 hours of their regular 8-hour shift during the evening hours (i.e., hours between 6:00 p.m. and 12:00 a.m.) are provided a SDP equal to 5% of the pay range minimum of the employee's respective class for the total hours worked on the shift.
   3. Eligible employees who work at least 4 hours of their regular 8-hour shift during the night hours (i.e., hours between 12:00 a.m. and 6:00 a.m.) are provided a SDP equal to 10% of the pay range minimum of the employee's respective class for the total hours worked on the shift.
   4. The following employees are not affected by this policy.
      1. Employees on rotating shifts, i.e., who periodically alternate their regular 8-hour work shift from day hours ( hours between 6:00 a.m. and 6:00 p.m.) to evening or night hours (hours between 6:00 p.m. and 6:00 a.m.). These employees are not eligible for SDP.
      2. A&P, faculty, adjunct (OPS) faculty employees, graduate assistants, and student assistants. These employees are not eligible for SDP.
         
3. General Provisions - Eligible employees are provided SDP in accordance with the provisions described below.
   1. In accordance with UCF and SUS policies, rules, and State regulations, SDP
      1. is included in the calculation of overtime pay (for hours worked in excess of 40 hours in a work week). SDP will also be included when calculating the payment of accumulated Regular Compensatory Leave and Special Compensatory Leave credit hours.
      2. is included in the calculation of an employee's paid time off hours (PTO) (i.e., annual leave, sick leave, and holiday hours that are paid when taken by the employee during a work week) provided such PTO hours do not exceed a period of 80 consecutive work hours.
         1. SDP will not be included in the calculation of PTO hours which exceeds 80 consecutive hours for any single PTO occurrence.
         2. SDP will not be included in the calculation of the accumulated annual leave or sick leave pay when this annual and sick leave is paid upon the separation of an employee from the University.
      3. counts toward the calculation of retirement benefits.
      4. is discontinued when the employee no longer meets the eligibility provisions of this policy.
   2. Time worked is rounded to the nearest quarter of an hour when computing SDP for employees who receive this pay additive.
   3. Funding for the payment of SDP is provided by the department under which the eligible employee is employed.
   4. Any SDP rate increase to an employee (resulting from an rate increase to the pay range minimum of the employee's class) will be:
      1. rounded to the nearest dollar.
      2. effective on the beginning of the next pay period after the SDP rate increase has been implemented.
   5. The appropriate vice president may at his or her discretion discontinue the payment of this pay additive to employees at any time. In such cases, the University will provide the employee a two-week written notice of the discontinuation of the SDP.

II. Payment Procedures

1. A SDP Form must be completed and signed by the dean or director and the vice president.
2. The completed SDP Form must be forwarded with a completed USPS Position Description (PD) to Human Resources-Compensation. An 'Edit Existing Job' ePAF will be required. (All shift differential payments are delayed one full pay period.)
3. SDP and PD forms, as well as an ePAF, must also be completed and submitted for management's review before an SDP can be removed from an employee's pay.

Note: Most of the forms on this site are in PDF format and require Adobe's Acrobat Reader, which you can obtain from the following link: