Please read these instructions carefully before completing the Position Description form.

The Position Description form is used to obtain basic information about the position, to analyze the assigned tasks, and to determine the classification of the position. First, prepare your answers in rough draft on a separate sheet of paper. When you are sure your statements are complete and accurate, have the position description typed.

A. CURRENT DESCRIPTION DATA

• Enter the current Position Number.
• Indicate the Position Action being requested (Establishment for new position, Update for revised position descriptions with no requested change in class, and Reclassification for requested classification changes).
• Enter the Current Class Code and Class Title and the Proposed Class Code and Class Title, if a change in class is requested.
• Indicate the Vice Presidential Division in which the position is located.
• Enter the College/Office (if applicable).
• Enter the Department.
• Enter the Section (if applicable).
• Enter the Subsection (if applicable).
• Enter the name of the City where the work site of the employee is located. If work is done in more than one city, give the name of the city where the majority of working time is spent.
• Enter the name of the County where the work site of the employee is located. If work is done in more than one county, give the name of the county where the majority of working time is spent.

B. ASSIGNED TASKS

• Explain the Specific Assigned Tasks, in order of importance and indicate after each task whether the task is regular (performed daily or almost daily), periodic (performed at intervals) or occasional (performed now and then).
• Indicate with an [X] in the column of Essential Tasks which assigned tasks are considered essential to the position. (Essential tasks are the core tasks of a position that represent its primary purpose— they are the essential reason that the position is budgeted for and maintained. Essential tasks generally cannot be delegated from one position to another because if they were, they would erode the purpose of the position.)
• Indicate with an [X] in the column for Other Assigned Tasks which tasks (other than the essential tasks) are also assigned to the position.
• Indicate the Estimated Time Spent per week on each task as a percentage. The total percentages should equal one hundred.

C. WORKING CONDITIONS AND RELATED INFORMATION

• Provide class titles and position numbers of employees under the direct and formal supervision of the position-excluding student assistants. If the position does not supervise employees, write "none."
• Indicate the type of instructions of directions normally given to the employee. How detailed are the instructions? Are they verbal or written, or both? Are detailed instructions necessary after the orientation period? Are special instructions necessary with each assignment?
• List the daily Working Hours; give the total amount of hours worked per week; and explain, if applicable, any variations such as split, rotating, etc.
• List any major types of Machines or equipment used by the employee on the job and the approximate percentage of working time spent in the operation of such.

D. KNOWLEDGE, SKILLS, AND ABILITIES (KSA's)

• The knowledge, skills, and abilities (KSA's) identified on the position description represent those needed to perform the duties and responsibilities of the position. Determine the entry-level KSA's by reviewing the tasks indicated in Section B. It is important that the KSA's are directly related to the duties; that is, they are needed to perform the job satisfactorily. List the entry-level KSA's in order of importance, attaching additional sheets, if necessary.
• In order of importance, list the specific Physical and Mental Qualifications that are required to perform the essential tasks, i.e., tasks that represent the most important functions of the position. The University of Central Florida provides reasonable accommodations to handicapped employees. Supervisors are encouraged to be innovative and sensitive in finding ways to keep employees fully productive. Most positions at the University of Central Florida will list physical qualifications that are required. List the specific mental qualifications required to perform the essential tasks. The minimum educational level in the State University System class specification may serve in most cases. For positions without an established minimum educational level, a statement of demonstrated ability may be used (i.e., ability to follow written or verbal instructions).
• List the types of licenses, certificates and other special requirements necessary to perform the tasks of the position.
• If a requirement of this position includes approval and/or processing vendor's invoices, check "yes," if no such responsibility is exercised, check "no."

E. CLASSIFICATION CHANGE ACTION

• If the tasks assigned to the position have changed since its initial establishment of last reclassification, note the specific tasks that have been added, taken away, or changed in some manner.

F. SIGNATURES

• Obtain all appropriate signatures on the position description. For position establishment and reclassification actions, please submit the request to the vice president for approval. Position description update requests can be submitted directly to Human Resources.

Note: Most of the forms on this site are in PDF format, unless otherwise indicated, and require Adobe's Acrobat Reader, which you can obtain from the following link: